Job Vacancy: Administrative Officer



SEAOHUN, established in late 2011, is a leading regional network of universities collaborating to strengthen One Health workforce capacity and build the next generation of One Health professionals with the right skillset and mindset to prevent, detect, and respond to infectious disease threats. This includes equipping health professionals with critical thinking, communication, collaboration, and systems approach to problem solving that considers all aspects of the human-animal-ecosystem interface.


In 2022, SEAOHUN comprised 95 universities in 8 Southeast Asian countries – Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Thailand, and Vietnam, and 6 universities in Taiwan as an associate member country.


SEAOHUN is a regional non-profit organization registered as a Foundation in Thailand. SEAOHUN is governed by its Executive Board comprising members from member countries and key partners. SEAOHUN Secretariat, based in Chiang Mai, Thailand, is a coordinating body of all the country university networks. The Secretariat manages subawards with the country networks, facilitates SEAOHUN Executive Board meetings and regional activities, strengthens One Health university networks in Southeast Asia through capacity building activities, and partners with national, international, non-governmental organizations, and the private sector to build the next generation of One Health leaders. In addition, the Secretariat represents interests of its country networks at regional and global meetings/conferences/forums.


We are currently seeking qualified candidates for the Administrative Officer to join our dynamic team.


DUTIES AND RESPONSIBILITIES

Under the overall supervision of the Operations Manager, the Administrative Officer will support

daily operations and the SEAOHUN staff in administration, logistics, procurement, human

resources, and foundation registration.

  • Prepare and manage travel and logistics to support regional operations and program activities, overseeing and coordinating travel requests/ approvals in coordination with the Prime according to the donors’ requirements.

  • Manage the procurement process including vendor development and management, contract negotiation and renewal, etc., to ensures compliance with SEAOHUN manuals, USAID regulations, and the other donors’ regulations for procurement, and maintain the procurement documents and file.

  • Provide day-to-day office management to ensure the security of assets and appropriate use of office supplies, equipment, and compound.

  • Ensure that SEAOHUN forms are up-to-date and used when applicable; recommend necessary changes in the SEAOHUN manuals for smoother office operations.

  • Support in the recruitment process, provide administrative orientation of new staff, collect and maintain complete personnel files, and track leave and medical claim benefits.

  • Assist expatriate staff/volunteers in preparing and completing necessary paperwork for visa and work permit.

  • Maintain all SEAOHUN Foundation registration’s documents and coordinate with government to update as needed.

  • Perform other tasks as assigned.

QUALIFICATIONS AND REQUIREMENTS

  • Bachelor’s degree in business administration, management, or related field from a recognized college or university.

  • At least three years’ work experience in coordinating and administrative services, logistics and office management.

  • Experience working with government agencies, intergovernmental agencies, academic universities, or NGOs is preferred.

  • Experience working with USAID procurement requirements and rules and regulations is an asset.

  • Proven communication skills in Thai and English, both in written and orally. This includes networking, negotiation, and diplomatic skills.

  • Proven ability to concurrently handle and prioritize multiple tasks for multiple projects.

  • Self-starting, ability to take initiatives and work with minimal supervision are required.

  • Ability to work both independently and in a team in a multicultural environment is necessary. Experience working in Southeast Asian countries is preferred.

  • Skills in Microsoft Office/Google and email applications and internet navigation are required.

HOW TO APPLY

Interested candidates are invited to send an application letter, a resume or curriculum vitae in PDF

format, and state a current and expected salary to secretariat+recruitment@seaohun.org using the

subject line “Apply for Administrative Officer”. Applications will be reviewed on a rolling basis

until filled with the first round of reviews on 26 August 2022. The candidates are encouraged to

apply as soon as possible. The salary for this position will depend on qualifications and experience

and in line with projects funds.


SEAOHUN is an equal opportunity employer, and does not discriminate on the basis of race, color,

sex, language, religion, ethnicity, disability, age, sexual orientation and gender identity. While we

respect all applications, only the shortlisted candidates will be contacted.